Special Edition Using WordPerfect Office X3 (2006)

How This Book Is Organized

Special Edition Using WordPerfect Office X3 is designed for users who have some experience using a word processor and want to learn how to get the most out of WordPerfect's broad range of features. The book is divided into sections to help you focus on the areas that you are particularly interested in. The first section is a good place to start because some fundamental concepts are covered, but beyond that, you are free to jump around and read about what interests you.

Part I: Learning the Basics of WordPerfect
Chapters 1 through 6 cover the fundamentals of using WordPerfect to create, edit, save, and print documents. A short basic formatting chapter covers the features that you need to use right away, such as changing fonts; applying bold, italic, and underline; and adjusting the margins. The file management chapter is in this first section because managing files is such an integral part of what you do every day. After all, what good is all your hard work if you can't find a file when you need it? In the other chapters, you learn how to use the writing tools and how to print, fax, and e-mail your documents. If you're tempted to skip this part because you've already used a word processor, don't. It's loaded with tips and practical advice on how to use the basic features to be more productive.

Part II: Formatting Documents
Chapters 7, 8, and 9 focus on formatting documents. Chapter 7 sticks to formatting lines and paragraphs, so you learn how to align and indent text, set tabs, keep text together, and add line numbers and borders. Chapter 8 tackles formatting page elements: page numbers, paper size, headers and footers, subdividing the page, columns, borders, and Make It Fit. Chapter 9 explains how to create and implement styles for consistency and speedier formatting. Bet you didn't know that if you modify a style, the text that is formatted with that style is automatically updated, every bit, all at once.

Part III: Organizing Information
Chapters 10 and 11 cover organizing information into tables, lists, and outlines. You'll learn everything you need to know about creating and formatting tables, and you'll discover why WordPerfect is the champion when it comes to tables. Bulleted and numbered lists are used in all types of documents to present (sequential and nonsequential) pieces of information in an easy-to-read list. Obviously, the Outline feature can be used to create outlines that show the structure of a document or an idea. The outline styles can also be used to create numbered sections of text where the numbers are automatically updated as you rearrange the text.

Part IV: Working with Graphics
In this section, Chapter 12 teaches you how to incorporate graphics images and effects in your documents. You'll learn how to insert clip art and other types of images, such as those that you take with your digital camera.

In previous editions of this book, we covered graphics quite extensively in other chapters of this section. However, many of the features relating to graphics are really features of the drawing tools found in Presentations. For the next steps in working with graphics, you'll want to look at the online chapter, "Customizing Graphic Shapes and Images," and Chapter 32, "Working with Graphic and Multimedia Elements in Presentations." These chapters show you how to manipulate graphic images relative to your text and to each other, how to edit clip art, and how to create your own images. You'll also learn about creating specialty text, such as watermarks or 3-D text called TextArt.

Part V: Integrating Information from Other Sources
Chapter 13 shows you how to use information other than graphics from other applications. You'll learn how to use the Windows Clipboard and WordPerfect's Clipbook to copy information between applications. We'll show you how to use OLE to create links from information in your document directly to the program that originated it so you can update information that gets changed easily and automatically. You'll also learn how to import data from spreadsheets and databases. In addition, you'll also want to look at Chapter 33, "Working with Data and Organization Charts in Presentations."
Part VI: Publishing Documents
Chapter 14 covers the document collaboration features, such as document comments, reviewing and comparing documents, adding a digital signature to validate a document, and routing documents. Chapter 15 talks about the features geared toward long documents, such as bookmarks, footnotes, endnotes, cross references, and the Master Document feature. Chapter 16 covers the creation of tables of contents, tables of authorities, indexes, and lists. The Document Map feature is covered here because it uses these reference markers to help you navigate through long documents. Chapter 17 presents information on creating interactive and multimedia documents with hypertext links, links to Web pages, and embedded video and sounds.

You'll also want to look at two online chapters. "Publishing Documents on the World Wide Web" covers WordPerfect's Web publishing features and is packed with practical advice on how to publish your documents on the Internet or your company intranet. "Working with XML Documents" helps you understand XML and how to use it in a shared environment.

Part VII: Automating Everyday Tasks
This last WordPerfect section discusses ways that you can use automation tools to speed up repetitive tasks. Chapter 18 covers templates, from using the project templates that come with WordPerfect to creating your own templates (both from existing documents and from scratch). You'll learn how to insert prompts that guide the user through the template and how to link fields in a template to address book fields. Chapter 19 covers the Merge feature. A complete set of steps for a typical mail merge is given, but the focus is on using other sources for names and addresses and creating documents other than form letters during a merge. Chapter 20 covers using the WordPerfect and Microsoft Outlook address books with some excellent tips on importing and exporting data. Chapter 21 shows you how to use the PerfectExpert panel to create and edit documents without searching through the menus for an elusive command. The bulk of this chapter focuses on macrosrunning macros that others have developed (including the shipping macros), and creating your own macros with the Macro Recorder. The steps to assign macros to toolbars, keystrokes, and menus are included, as well as information about using macros from previous versions and whether or not you need to install VBA support.

Part VIII: Learning the Essentials of Quattro Pro
New to this edition is the section covering Corel's spreadsheet program, Quattro Pro. Chapters 22, 23, 24, and 25 get you started with an orientation to Quattro Pro and spreadsheet concepts, working with spreadsheet data, how to format Quattro Pro notebooks, and how to use formulas and functions to get the right results. Chapter 26 focuses on how you work with Quattro Pro data, including sorting, filtering, and consolidating. Chapter 27 introduces tools for analyzing data, such as the Optimizer and the What-If features. Chapter 28 explores using data charts to represent Quattro Pro data. Chapter 29 takes a look at some of Quattro Pro's advanced features, such as macros, expert templates, and Web publishing.

Part IX: Creating Presentations
New also to this edition is this section covering Corel's Presentations program. Presentations is also the engine behind WordPerfect Graphics X3, so much of what you learn here applies also to working with WordPerfect graphics. The focus in this section is on Presentations as a slide presentation tool. Chapters 30 and 31 introduce you to Presentations and show you how to create a basic slideshow. Chapter 32 is an essential chapter if you want to learn more about creating or editing graphic images, or if you want to use multimedia elements in a slideshow. Chapter 33 covers data and organization charts, two features that can be quite useful also in WordPerfect. In Chapters 34 and 35, you learn how to modify Presentations backgrounds, colors, and designs; how to create templates; and how to prepare a slideshow for presenting it. Chapter 36 discusses publishing Presentations slideshows to the Web or to PDF.

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